Receptionist – Front Office & Operational Support

What we are looking for:

The successful candidate will play a key role in ensuring the smooth and efficient day-to-day running of the office, acting as a welcoming and reliable point of contact for clients, suppliers and colleagues. The role combines front office, administrative and organisational responsibilities, providing day-to-day support to Management and the wider team while helping to maintain a professional and welcoming working environment.

Key responsibilities:

• Front Office & Office Management: welcoming clients, guests, suppliers and colleagues; managing calls, attendance and the overall organisation and presentation of common areas and meeting rooms.
• Administrative & Secretarial Support: providing day-to-day administrative and secretarial assistance to Management, the Executive Assistant and the wider team, including document, archive and record management.
• Communication & Correspondence: managing incoming and outgoing correspondence, including emails, mail, courier services, general and certified email accounts, as well as digital signatures.
• Travel & Operational Support: coordinating business travel, external errands and operational services, including support to the Purchasing Department.
• Office & Events Coordination: monitoring office supplies and materials, supporting internal events and initiatives, and collaborating with the Communications team on operational activities.
• Internships & External Relations: coordinating curricular internships and managing related agreements with universities.

What We Offer:

• A dynamic, international and multidisciplinary working environment.
• The opportunity to shape the global reputation of one of Europe’s leading landscape architecture consultancies.
• Direct collaboration with senior leadership and internationally recognised experts.
• The chance to contribute to projects and ideas that are redefining the relationship between people, Nature and cities worldwide.

Working Hours:

Part-time, Monday to Friday, 3:00 pm – 7:00 pm (20 hours per week).

This is an office-based role, therefore candidates based in Milan or the surrounding area are preferred.

If you are interested in joining our team, please complete the application form below and provide all the requested information and supporting documents.

We look forward to hearing from you and learning more about your experience!