Administrative Secretary (Maternity Cover)

Key Responsibilities

Administration & Finance

• Open and close projects and perform periodic checks with Business Units.

• Enter offers and manage administrative data in the system.

• Monitor client payments and follow up on overdue invoices.

• Manage advances, invoice settlements, and related accounting entries.

• Maintain and update administrative databases (Excel).

 

Suppliers & Tenders

• Support supplier management and payment processes.

• Prepare documentation for third-party withholding taxes and tax credits.

• Support the tender office with data entry and qualification documents.

 

Reporting & Office Support

• Prepare monthly reports for financial forecasting.

• Manage archives, documentation, and basic office logistics.

 

Tools

• Business Cube (strong plus)

• Arxivar

• KronosApp

 

Qualifications

• At least 5 years of experience in administrative roles.

• Working knowledge of English.

• Strong organizational skills and attention to detail.

• Confidence with Excel and administrative systems.

• Ability to easily commute to Moscova, Milan.

 

What We Offer

• A key role within an international and collaborative studio.

• The role requires regular on-site presence at the office.

• Close collaboration with the Administrative Director and the LAND team.

 

How to Apply

If this sounds like the perfect next step in your learning journey, please submit your CV, and a brief motivation letter through the form below. Further details will be discussed during the interview process.